Transcribe Zoom, Teams and Webex recordings with AI
Zoom, Microsoft Teams and Webex all let you record a meeting to a local video file — AI Subtitle Studio turns that recording into an accurate, timestamped transcript entirely on your own computer, without sending a business call to a third-party cloud service.
Why transcribe your own recordings instead of using built-in AI notes
Zoom, Teams and Webex all offer their own AI meeting-notes features, but they typically require a paid tier, run in the cloud, and give you limited control over the output. Transcribing the recording yourself with AI Subtitle Studio means:
- The recording never leaves your computer — meaningful for calls covering confidential business, legal, HR or client information.
- No per-minute or per-seat AI add-on cost — transcription is unlimited once you own the app.
- You get a plain, portable transcript file (TXT or SRT) you can search, paste into notes, or archive — not locked inside a meeting platform's UI.
Getting your recording into the app
Zoom, Teams and Webex recordings are typically saved as MP4 files by default (local recordings, or downloaded from cloud recording) — MP4 is directly supported. Drag the recording file straight into the Dashboard; no conversion needed for the common case. If your platform only gives you an audio-only export, wrap or re-export it as a video container first, since the Dashboard's file picker looks for video files.
Improving accuracy with a vocabulary hint
Meetings are full of names, project codenames, product names and internal jargon that generic speech recognition guesses at. Fill in the Vocabulary hint field with attendee names, your company/product names, and any recurring internal terms before transcribing, so the AI recognizes them instead of substituting a similar-sounding common word.
Choosing an export format for meeting notes
Export as TXT for a clean, timestamp-free document you can paste directly into meeting minutes or a notes tool. Export as SRT instead if you want to keep timestamps — useful for jumping back to the exact moment in the recording a decision was made, or for captioning a meeting recording you plan to share more widely.
Processing a week's worth of meetings at once
If you record every standup, client call or all-hands, queue the week's recordings on the Dashboard and run Transcribe across all of them in a single batch — instead of transcribing one call at a time.
What this doesn't do
Transcription produces one continuous, accurately-timed text stream — it does not label which attendee said what (no speaker diarization). For calls where knowing exactly who said which line matters, you'll still want to review the recording alongside the transcript, or rely on your meeting platform's own participant-aware notes feature for that specific need.
How to transcribe a meeting recording
- Record and save your meeting Use Zoom, Teams or Webex's built-in recording, saved locally as MP4 (or downloaded from cloud recording).
- Add the recording to the Dashboard Drag the MP4 file in — the app scans it automatically.
- Add a vocabulary hint List attendee names, company/product names and recurring terms for better accuracy.
- Transcribe Run AI transcription locally — no upload, no per-minute charge.
- Export as TXT or SRT TXT for notes-style reading, SRT if you want timestamps for jumping back to specific moments.
Turn your recordings into searchable transcripts
Free to try on Windows & macOS · full version $9.99 one-time · 100% offline